Offsite Backup Protection – How Does It Work?

Have you ever had a hard drive suddenly crash on you and then are left wondering why you didn’t take the time to backup any of your files?  Well if so, then you are not alone.  This is a common occurrence that happens every day to people who do not realize that their hard drive is mechanical, meaning it will eventually fail at some point.  Some people who have been using computers for ages now have learned to at least backup their important data, the stuff they do not want to lose and be without, onto data disks, USB drives, or external hard drives.  While that is a good idea, it is not going to do any good when a home or office catches on fire and the backups were in the same location.  Well, that is why people are turning to offsite backup protection.

Offsite backup protection works like this.  Once you have signed up with any number of backup service providers, you will get client software, which runs on your machine, and it can be configured to run whenever you want it to, though most should do fine with it running once a day.  So once a day the program runs, collecting the data you tell set it up to collect, then the data is encrypted, and finally transferred to the servers at an offsite location. 

There are a number of offsite backup protection services out there and many have a lot of the same features.  Things like running on multiple platforms, so whether you are running a Windows, Macintosh, or Linux system, you should be able to work with the backup provider’s software.  If you are an IT administrator, you will not want to have to get everyone to close out their programs and stop what they are working on so that you can run the backup software.  That is most backup services allow you to backup files that commonly found to be constantly open in an office environment, like Outlook, Word, and Excel files.  This way, you can run the backup at any point in time and not worry what all the employees are doing.

Other common features found with offsite backup protection services include data encryption.  The data is encrypted before it is sent over a network, so that nobody can gain access to it.  The data is also compressed before it sent in order to keep the bandwidth used at a minimum.  There are other little features that differentiate all the backup service providers, but these are some of the common features you will find.